Monday, June 27, 2022

Monthly Report From the Bates County Commissioners Office

 May 2 The Bates County Commission met with Presiding Commissioner Jim Wheatley and Southern Commissioner Trent Nelson.  Northern Commissioner Kenny Mooney is absent.  

Ray Schaffer, County Maintenance and Virginia Carlton County Housekeeping came in to discuss the current drainage issue. The older drain at the Security Door was backed up and leaking into building. It was discovered the pipe was broken where the new drain was installed. Not sure how or when this occurred but needs repaired.  Mr. Schaffer also submitted the quote for the Courthouse stone repairs from Alliance. It was asked for him to have the representative come speak to the Commission on the repairs.  Charles Cook stopped in to discuss the upcoming insurance rebid. He is getting a lot of information that the Property and Casualty Insurance is going up in occurrences and rates may be up as well. He needs to start getting quotes from several companies to see where this is going. He doesn’t see any changes at this point in the Health Insurance but hasn’t done any research as of yet. The Renewal is up in October.   

 May 4 The Bates County Commissioners met with Presiding Commissioner Jim Wheatley Northern Commissioner Kenny Mooney and Southern Commissioner Trent Nelson. Steve Smith and Lonny Duckworth with Water District #5 stopped in with an application for ARPA funds to aid with repair and maintenance of the water towers. Towers are to be inspected every 3 to 5 years. They get their water from Grand River and city lake. They are already moving forward with repairs and are hoping for some funds to reimburse their budget. $342,508.00 is being requested. Mr. Wheatley informed them some items may not be able to be covered however they would get a letter stating was it being awarded and what cannot be covered and why.  Appointment with Ray Schaffer, Virginia Carlton and Josh with Alliance Masonry Restoration & Preservation Services on the quote for the repairs needed at the courthouse. Mr. Wheatley let Josh know we are doing everything we can to remove and prevent water from getting into the building to include taking up all the concrete at the base of the building, Repairing the drains, installing a system (Renodry) to keep the moisture out of the building. Mr. Wheatley also made them aware that as a Historical Building must to keep SHPO guidelines in mind. Josh stated their company has worked with them before. This quote has refacing the lower layer stones where needed. It does not include if any were to be found not structurally sound. It also includes using the same vine tooling in the mortar that the original has. Adding on the 98k would include the same repairs to the chimney. This quote does not include any underground repairs to the mortar as most building since usually that is protected from the ground. The company could start in July and would take about 4 months. Using lift vehicles instead of scaffolding.  Approved bills for payment.  Continued going through the ARPA applications. Hoping to get some monies out next week on this.  Placed announcements looking for Insurance Brokers that are interested in handling the County’s Insurance needs. Notices placed in the Shopper and on the County Website. 

   May 11 The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Kenny Mooney and Southern Commissioner Trent Nelson present. Marlene Wainscott, County Clerk, and Ray Schafer, County Maintenance, presented the paperwork for SHPO approval of the Alliance Restoration LLC bid on the County Courthouse Stone repairs. Alliance had the more detailed bid and the lowest at $264,594.40 including the chimney exteriors. They can match the same detailing in the original mortar work. They have also worked with State Historic Preservation Office (SHPO) regulations.  Right now, there is money available to move forward with the repairs needed. There is also a chance to reimburse the funds from infrastructure money from the government if allowed. Other bids considered were Sonrise Masonry which was totaled $724,000.00. Northern Commissioner Kenny Mooney made the motion to accept the Alliance Restoration bid upon State History Preservation Office (SHPO) approval. Southern Commissioner Trent Nelson seconded the motion. All voted yes. No opposition. Motion passed paperwork will be forwarded to SHPO for approval and tentative approval given to Alliance. Ray asked about the decorative drain covers for the Courthouse. Northern Commissioner Kenny Mooney stated they were still on back order.  The sidewalk repair will have to be on hold till the stone work is completed and everything set in place to make sure no damage occurs to them.  Trees on the Courthouse lawn are being cleaned and trimmed. One tree for sure did not pull out of the vandalism (November 2020) damage and will need brought down. Ray will be taking care of this one with help. One other tree is hollow in the middle so it will have to come down as well. However, power lines near it will require a professional to complete this removal.  Ray also brought up the plaque for the Boy Scotts that is on a post on the Courthouse lawn. They have made several attempts to grow a tree at this spot and they all seem to die out. The post needs removed for the work that needs down and the plaque needs relocated. The suggestion came up to move the plaque to one of the benches on the lawn. Ray will see to this.   Donations to be awarded as budgeted. Southern Commission Trent Nelson made the motion to pay out the $2,000.00 as budgeted for the Bates County Spoil and Water District. Northern Commissioner Kenny Mooney seconded the motion. All voted yes. No opposition. Motion passed. Northern Commissioner Kenny Mooney made the motion to pay out the $5,000.00 as budgeted for Children’s Mercy Hospital. Southern Commissioner Trent Nelson seconded the motion. All voted yes. No Opposition. Motion passed.  Southern Commissioner Trent Nelson made the motion to pay out the $4,000.00 as budgeted for the Bates County Children’s Center. Northern Commissioner Kenny Mooney seconded the motion. All voted yes. No Opposition. Motion passed.

 Five of the ARPA Applications have been decided on as Follows: Hume Alliance Ministry $15,855.00; Adrian Rural Fire Department, INC  $30,396.29; Adrian Rural Fire Department, INC $53,493.71; Public Water District #6 $250,000.00; Public Water District #2    $375,356.50. Southern Commissioner Trent Nelson made the motion to pay out the ARPA funds to the above entities as stated. Southern Commissioner Kenny Mooney seconded the motion. All voted yes. No opposition. Motion passed.  

   May 16 The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Kenny Mooney and Southern Commissioner Trent Nelson present.  

Southern Commissioner Trent Nelson made the motion to reimburse the Lone Oak Township $3,525.89 for the added gravel on road to be used as a detour (increase traffic) during B highway closure for bridge replacement. Northern Commissioner Kenny Mooney seconded. All voted yes. No opposition. Motion passed. Meeting with Jeff Taylor and Ronnie Dains with the Bates County Fair Board. The application they had submitted for ARPA consideration needed some clarification. The Commission is requesting specs and or bids on what is being built. Drawn plans are requested as well. Mr. Taylor will get these items added soon. There are plans for a new Arena with snack stand. New building with kitchen and bathrooms as well as eating area.  ARPA funds awarded to the following: Public Water District #5   $342,508.00; Public Water District #3 $213,747.50; Bates County Fair Board  $274,120.00.  Northern Commissioner Kenny Mooney made the motion to award the above ARPA funds to those entities. Southern Commissioner Trent Nelson seconded. All voted yes. No opposition. Motion passed.  This brings this round of ARPA money spent 1,555,477.00.  

     May 18 The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Kenny Mooney and Southern Commissioner Trent Nelson present.  Bills were approved for payment.  Ray Schaffer, county building maintenance, and Judge Julie Highley presented a bid to replace/change the door for the entrance to the Courthouse. This will take over the old license bureau area.  Creating a more secure and weather free entrance and staging area for the court system flow. Changing the door to a left sided out swing to rest up against the wall. This would be ADA complainant for entrance as well as the parking area. Plans would have to be approved by SHPO.  Northern Commissioner Kenny Mooney made the motion to replace the door by the old license bureau creating a secure main entrance to the courthouse. Accepting the bid as shown by Santa Paula Awning Co, LLC for $8575.00. Southern Commissioner Trent Nelson seconded the motion. All voted yes. No opposition. Motion passed.  It was also discussed that an awning with entrance identifier by placed over the door. There are possible awnings on the east side and the south over the extension office. This all would have to be the same type and approved by SHPO. This will be investigated and considered later. Ray is going to check with the Alliance to see if it makes more sense to do these before or after the repairs.  Mr. Kevin Ficher with the Water District #7 board came in to discuss ARPA funding for repairs. Their tower needs repainting and some repairs to the pumphouse. This water district was started 1980 and completed in 1993. Mr. Ficher was given applications to fill out. 

  May 23 The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Kenny Mooney and Southern Commissioner Trent Nelson present. Presiding Commissioner Jim Wheatley and Southern Commissioner Trent Nelson attended the Missouri Beef Month Celebration at Hertzog’s Meat packing plant. Missouri Governor Mike Parson was a speaker. Scotwood Industries/Insurance Broker/Hertzog Tax Deferment/Jackson Cemetery.

 May 25 The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Kenny Mooney and Southern Commissioner Trent Nelson present. On Tuesday, May 24th a not a Term day, Presiding Commissioner Jim Wheatley attended a MoDOT meeting with 2nd in line of MoDOT, engineer and a MoDOT board member as well as several other County Commissioners. This was a major discussion about the new bridge grading system that went into effect. This new grading system dropped 2 of the recent 5 “poorly graded” bridges out of that category. Leaving the county to deal with their repairs. The Counties are not happy with this change. There was discussion on how the new BRO program will work. Doug Pratt and Greg Stiles representing Scotwood Industries LLC, speaking about the product that reduces the road dust in areas where the travel could be hazardous due to excessive dust “fog”.  Mainly on the roads along the interstate from co-op road in Adrian to Passaic and AA north of Adrian 1 mile. This would require the Townships involved to build the current roads up so the product could have a good base to start with. This product should last 2 to 3 years. It is a water base that is 30% product and 70% water. Northern Commissioner Kenny Mooney is going to arrange a “walk thru” with the 2 township (Mound and Deer Creek) trustees and Doug Pratt so the expectations could be set out and questions asked. Then a decision could be made.  Insurance coverage for Bates County 2022 Insurance Broker deadline. The Broker is to provide coverage for the Health, Property and Casualty Insurance for the County. Only one applied. Charles Rush with Cook Insurance. Northern Commissioner Kenny Mooney made the motion to accept Charles Rush w/Cook Insurance as the insurance services broker for Bates County for the term of 3 years. Southern Commissioner Trent Nelson seconded the motion. All voted yes. No opposition. Motion passed. 

The Commissioner listened to the West Central Work Force Development financial meeting (11:00 am) and the board meeting (1:00 pm).

Bates County Assessor Carl Bettels presented the issue of Application for tax deferment for Hertzog Premium Beef which was put in motion July 2020 and approved by the Enhanced Enterprise Zone Board (EEZ). The application never made it to the Commission. The Board as resubmitted the original letter of recommendation and application. Mr. Bettels and the Commission are looking in to seeing if anything can be done at this point. 

 Dean Payne had a question about the access to Jackson Cemetery in Homer Township off Road 12001. The owners of the house say it is their private drive and so have put a locked gate near the road to protect their property. It was understood that they allow access to the Cemetery and accommodate Memorial Day. They have a sign on the gate with a phone number for people to call for access.  Mr. Pain reports the lock has been cut off a few times. Several people have come from out of state and been unable to visit. This seems to be a private drive and the owners have made considerable allowance for visitors. 

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