Monday, January 9, 2023

Bates County Commission Minutes December 2022

Salary / Children Services Division Contract
Monday, December 5, 2022
10:38 AM
The 19th day of October Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley and Northern Commissioner Ken Mooney present. Southern Commissioner Trent Nelson absent.

10:00 Elected Staff meeting to discuss hourly employee salaries. Present were Jami Page County Clerk Elect, Brenda Doody Public Administrator, Chad Anderson Sheriff, Jim Platt Treasurer and Hugh Jenkins Prosecuting Attorney. Absent were Carl Bettels Assessor and Danyelle Baker Recorder. Recent wage increase for Social Security by 8.7% has people questioning if this could be applied to raises across the board. The county will spend $881,983.00 on wages with year. The recent years a 4% increases to raises had been done and sustained by the budget. The Commission looks 2 years back and 5 years forward in financials when any items are under consideration. They had looked at increases for 4, 5 and 6 percent. Not all county employees are paid out of the general revenue budget. Jim Platt, gave the carry over in the budget from the last 7 years with every year the account being increased each year. The elected officials were to think over the percentage they felt sustainable and acceptable and submit a recommendation.

Shelli White returned the contract from Children Services Division. The cost is shared and usually not very much, last years was $1680.00. Jim signed the contract and will be returned.

PA Hugh Jenkins / Circuit Clerk Shelli White
Wednesday, December 7, 2022
10:50 AM
The 20th day of October Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Ken Mooney and Southern Commissioner Trent Nelson present.

9:00 Approve Bills

1:30 Hugh Jenkins Prosecuting Attorney came in to discuss his current work load and the projected caseloads, he is needing to consider an assistant or pay for utilizing Lynn Ewing more. Currently Lynn is paid $100.00 per hour. It might be more cost effective to hire an assistant Prosecuting Attorney. He currently has Clayton Jones to cover the traffic court and Lynn Ewing to help with other cases. Converting both these positions to an assistant might be the best option. He will go over the budget and costs and return with his findings.

Circuit Clerk Shelli White brought back over the Children's Services Contract. There was an amendment to the previous contract. Hugh will look this over and let the commission know his findings.

Great River BRO-R007 (23)
Monday, December 12, 2022
10:50 AM
The 21st day of October Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Ken Mooney and Southern Commissioner Trent Nelson Present.

9:00 Lindsey Chaffin with Great River brought in the Programming Agreement for Bridge Replacement BRO R007-23 on County Road 13004 Bridge # 1260012 at Elk Fork. Needs signed by Commissioners and County Clerk. She also needed the agreement signed with Mo-DOT. Jim is working on this as there is some issues on how to sign. This will start the design, surveys and permit stage.

No Official Work
Wednesday, December 14, 2022
10:51 AM
The 22nd day of October Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley and Northern Commissioner Ken Mooney present. Southern Commissioner Trent Nelson was absent.

No official work was done
Road 3505 / Policing, Justice, Mental Health
Monday, December 19, 2022
10:51 AM

The 23rd day of October Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Ken Mooney and Southern Commissioner Trent Nelson present.

10:00 County Clerk, Marlene Wainscott came in to discuss Road 3505 closure. Jami Page, County Clerk Elect, and Daniel Stewart, Assistant Surveyor, were also present. Richard Sargent had come into her office to see when this was closed. During that search they found the minutes of October 5, 2020 and January 2021 recorded the road closure incorrectly. The October minutes stated road 3503 and the January minutes showed Elkhart Township. The correct Road is 3505 of Summit Township. Jim looked back at the Order of Vacating and found this was in error as well. All were amended and documented.

Marlene also brought up the need to consider a recreational marijuana sales tax for the county. They will get with Ivan on what needs to be put into place. This will need to be done before the certification for election January 24th. She also reminded them of the opioid addiction funds for the county.

10:30 The Commission sat in on the Policing/Justice/Mental Health Steering Committee Meeting for M.A.C. via phone conference.

The Agreement with Mo-DOT for County Bridge BRO-R007 (23) was signed and mailed.

Northern Commissioner Ken Mooney made the motion to accept Greg Mullinax as replacement for the Senate Board 40 seat that was resigned by Gary Schowengerdt as of December 2022. Southern Commissioner Trent Nelson seconded. All voted yes. Motion passed. No Opposition.

Cornland Special Road District/ Judge Baker
Wednesday, December 21, 2022
10:51 AM
The 24th day of October Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Ken Mooney and Southern Commissioner Trent Nelson Present.

10:00 Approve Bills

Gary Anderson with Cornland Special Road District stopped in to give the Commissioners an update on the Audit payback and how they were going to go forward. They decided they will keep the district in place and pay the Audit with payments. They are going to see if they can use the FEMA money they have coming to them for the flood damage. They can make payments for 5 years. They will have an open public meeting coming up in January. He would like to see the Commissioners there.

1:00 Judge Baker, 27th Circuit Judge, came in to touch base with the Commissioners. He has been visiting with the Commissioners in all his counties. He is making a change to how some cases are done using the Supreme Court Ruling on Rule 33 catch and release. This changes the burden of keeping the person in custody to the State. Also giving them the option to use a pre-plea probation in some cases. This gives them a conditional and supervised probation period before the plea. Instead of bonding them out and setting a court date. This can be tailored towards the person and or case. He is expecting his budget to be the same as last year. He is wanting to hire a "court administrator" to help with this new Rule 33 and help ease the workings between the courts. They have worked through a lot of the back log from the COVID period. The trial cases are where the back log is as of now. He does have 2 Retired Judges, Judge Journey and Judge Cook, on as Senior Judges for this year with expenses being covered by the State and will be helping with the case load. He is also going to update the systems they use and will be working a lot more cases with Webex. He is requesting that a more secure path to the court room from the judge's chambers be put into place. Possibly making some other changes to give them place for a second court room if needed. He did mention briefly that there are still a lot of things to consider and work out with Amendment 3.

Holiday-Christmas
Monday, December 26, 2022
10:52 AM
The 25th day of October Term

The Bates County Commission observed the Christmas Holiday

Bates County Museum / Ivan Schraeder
Wednesday, December 28, 2022
10:53 AM

The 26th day of October Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner Ken Mooney and Southern Commissioner Trent Nelson present.

Justin Moreland with the Bates County Museum brought an ARPA application.

Northern Commissioner Ken Mooney made the motion to accept the legal agreement with Ivan Schraeder and Schraeder Law Firm for another year. Fees being $100.00 a month for a total of $1,200.00 yearly. Southern Commissioner Trent Nelson seconded the motion. All voted yes. No opposition. Motion passed.

After conferring with Ivan Schraeder, the Commission has the authority to move the Use Tax from the Law Enforcement Tax Funds. This was originally put with the Law Enforcement Tax as it had to be attached to an already in place tax. Northern Commissioner Ken Mooney made the motion to move the Use Tax from Law Enforcement tax and place it in the Capital Improvement Tax Fund as of January 1st. Southern Commissioner Trent Nelson seconded the motion. All vote yes. Motion passed.

Special Commission Meeting
Friday, December 30, 2022
11:34 AM

The Bates County Commission was requested to meet with the concerned County Courthouse and Administration employees and Elected Officials. With the Commission voting to remove the Use Tax funds from the Sheriffs budget and add it to the Capitol Improvement funds this has left a $400,000.00 deficit that the Sheriff needs to cover. He has chosen to cut the security people and measures he provides and pays for from the Courthouse and Administration building. He is only required to cover a bailiff on criminal court day.

Presiding Commissioner Jim Wheatley, Northern Commissioner Ken Mooney and Southern Commissioner Trent Nelson Present.

In attendance were Shelli White, circuit clerk. Circuit clerk employees. Nina Carlton and Ray Shaffer, Courthouse Maintenance and Housekeeping. Jami Page, County Clerk Elect. Sheriff Chad Anderson. Chief Deputy Shayne Simmons, Sheriff's Office. Carl Bettels, County Assessor. Hugh Jenkins, Prosecuting Attorney. Prosecuting attorney's employees. Danyelle Baker, County Recorder. Donna Morris, Victim Advocate. Jim Platte, County Treasurer. Doug Mager, Mid America Live and the News Shopper.

Shelli White aired concerns for having security for her and the staff as things are different than they were years ago. Having an armed security as the first-person people see is a deterrent.

Ray stated he was uncertain what would occur with the magnetic key cards turned off for the security of the doors and the employees. He asked that the entities set aside their differences and figure this out.

Sheriff Anderson stated the letter served its purpose. As of the meeting on September 26, 2018, he was asked to provide the security for the employees. He is only statutory obligated to provide a bailiff but not security for the other offices. He voiced his concern about funding then, with the need for additional staffing as well. It was voted on to keep the Use Tax in law enforcement. He felt blindsided and already being in budget mode turned to see where he could absorb the 400k deficient that was just handed to him. Since the agreement was backed out of security was decided to be cut. There wasn’t anything put in place before hand on the repercussions of this decision.

The employees just wanted to know if they were going have security come Tuesday

Sheriff Anderson, states since funding was removed without a discussion or public meeting. He feels this was an attack on law enforcement. As things have been done before in a non-convention way. He could figure this out as something different given time. There are other items that the Sheriff's Office takes care of out of his own budget then relying on the county to.

Shelli asked if this could be bumped back to June or July to figure out something instead of just 3 days.

Jami pointed out when this was first put into place in 1996 it was designated to go to general revenue.

Judge Highley asked if it did not occur to them that by taking $400,000.00 away that other things might not be paid or provided or not get done? Was there really no discussion done as to what the collateral consequences to this?

Jim stated no.

She further asked where were we $400,000.00 short that this had to be done right now last minute?

Northern Commissioner Ken Mooney made the motion to defer the moving of the Use Tax till July. Southern Commissioner Trent Nelson seconded. All voted yes. No opposition. Motion passed.





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